September 20, 2017
Improve Collaboration, Engagement and Productivity with an Office 365 Intranet
An intranet is a private, internal network for an enterprise designed to be accessed by employees. Virtually every business with more than a handful of employees needs an intranet. With an intranet, employees in all departments can get access to the tools and documents they need to get their jobs done quickly and efficiently. The intranet of a typical small- or mid-sized business will at a minimum include:
- Company calendar
- Internal/External news (press releases)
- Key performance indicators (KPIs)
- Training resources
- HR and other forms
A well-designed company intranet provides access to a broad range of information and human resources and work flow documents, and will result in measurably improved employee productivity. Having a central source for key information and forms for employees is also a huge timesaver for HR, and an easy-to-use intranet can mean a significant reduction in employee management costs.
An Office 365 Intranet Enables a True Digital Workplace
A well-designed, modern intranet notably enhances communication and collaboration by providing employees with a set of tools to help them be productive and become more informed and engaged with their colleagues. The term “digital workplace” is used in various contexts today, but it boils down to providing employees with all the technological tools they need to get their job done. Moreover, Microsoft’s Office 365 can be used to create a collaboration-focused intranet that truly enables a 21st century digital workplace.
A well-thought out intranet site is a key step in creating a highly productive digital workplace. Besides giving employees to the information and tools they need to perform their jobs efficiently, a digital workplace can also improve employee engagement. Engagement means interacting with employees on a daily basis, involving them in decision making, and making sure they have ownership of their work.
Intranets can help increase employee engagement in four ways:
Central Source of Information – a central source for company news and events helps keep employees informed and on the same page.
Providing Flexibility — all content provided on an intranet should be usable across devices and adaptable to how employees work.
Emphasizing Teamwork – an intranet provides a platform so that all teams can easily interact digitally.
Creating Engagement – the design, branding and functionalities of an intranet should reflect the goals of an enterprise and provide structured opportunities for engagement with colleagues outside of your team.
O365’s SharePoint Online Provides Document Management and Multi-Level Collaboration
From a practical perspective, an intranet is a platform to optimize document management and collaboration. These two categories obviously overlap significantly, as giving all parties easy access to key documents is critical to efficient collaboration. The good news is that Office 365 includes a powerful document management and collaboration tool called SharePoint Online that can be used as a framework to develop a productivity- and engagement-enhancing intranet for your firm. Other O365 apps such as Teams, OneDrive, and Delve help add more functionality to your intranet.
Let the O365 experts at Strategic SaaS help you get the ball rolling on your new and improved Office 365 intranet. With Strategic SaaS’s Connect Intranet Service, we work closely with you to figure out exactly what you want on your intranet, and the safest and most secure way to meet your needs. Note that the vast majority of Connect users report they start to reap the benefits of a seamless, productivity-enhancing 21st century intranet almost immediately.