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10 Hidden Office 365 Features We Think You Should Know About

7k0a0014-2Using Office 365 but not fully aware of its feature-set? Getting the most out of your business investment is important, but because Office 365 is cloud-based, new features are constantly being deployed. We decided it’d be beneficial to our followers if we made of list of our favorite – some new and some old – Office 365 features! We’ve made a list of 10, and would love for you to comment your favorites below!

Easy Self Creation of Detailed Exchange Online Reports

Office 365 already offers a lot of build-in Reports, which can be found in Reports in the Admin Dashboard. Office 365 Administrators can look at those Reports. The provided reports include information about active and inactive mailboxes, mailbox usage, new and deleted mailboxes, and deployed OneDrive for Business Reports. You also see active Lync Users and how much storage is left for your Teamsites.

But there is more within Office 365: you can make your own reports with Excel. Download the corresponding version of your installed Excel Version (in most cases this will be the 32bit version) of the Mail Protection Reports to get started. You’ll be able to find the hitlist of e-mail senders and recipients, Spam E-Mails, DLP Reporting and much more!

External Users Can Access SharePoint Online

Feel like you collaborate more with people outside of your organization? In Office 365, administrators may configure SharePoint Online in multiple ways through their Office 365 security and admin portal, such as giving Team Site owners the option to invite users from outside your organization. We’ve found that this Office 365 feature is critical for companies such as Ad Agencies!

You Can Keep Tabs on Your Collegues

Whether using the Outlook desktop or Web App, users can always see the online status of colleagues and immediately invoke Office 365 Lync Online to start an IM session or a full meeting. This may seem a bit creepy to the old school folks, but immediate collaboration is become more and more necessary and accepted in organizations that are adaptable and ready for growth!

Concurrent Authoring

Constantly email updated document attachments when collaborating on a file? Used the feature in Google Docs for an out-of-the-office project, and wondered why it wasn’t available in Office 365? One of our new favorite Office 365 features allows everyone to edit a document at the same time in Word, PowerPoint or Excel. You can see the changes as they make them and who is doing the editing. Haven’t seen this before in Google Docs? Prepare to be amazed!

There’s An App for That

Office 365 users have access to a library of apps for their suite of Office products that they can download and use. This isn’t necessarily something new, but it hasn’t been marketed by Microsoft like many of their Office 365 features. The library contiues to grow everyday, representing even more increased functionality and productivity in Office 365.

Skype with Coworkers While Working On A Document

Soon, Microsoft will be rolling out the newest of Office 365 features that lets you simply click a “Chat” button to begin chatting with everyone working in a document over Skype. Even if you leave the document, you’ll be able to continue the conversation via Skype on your desktop or phone, so can keep talking to the team as they make edits.

Let Bing Find Images for Your Presentation

Microsoft is testing a cloud presentation software that’s more like Prezi than PowerPoint. It’s called Sway, which is only currently in invitation preview mode. In Sway, Bing will read your presentation and suggest images based on the words you are using. And as you add more words, the Bing image search automatically updates.

A Clean Mailbox Is A Good Mailbox

Microsoft Clutter takes any and all rules you have set up for you inbox and uses them. You then train it by marking messages as clutter. It will then start to automatically move less important messages into the “Clutter” folder for you to read or delete later. This is one of our managing partners favorite Office 365 features!

Turn Your Mouse Into A Laser Pointer

Giving your presentation using PowerPoint and don’t have a laser pointer? Use your mouse as a fake one! All you have to do is tell PowerPoint to change the mouse icon to a small, red dot. To use on a table, you’ll need to hold your finger or stylus down on the screen!

Office 365 Updates At Your Fingertips

The Office 365 team has found a way to keep users in the loop about new features that the company is adding regularly to Office 365 – Exchange Online, SharePoint Online and Lync Online. View the roadmap here, and view updates at various stages from being in development to being in general availability to the public!

Do you use in features in Office 365 that you think may be less than noticed? Comment below and let us know your favorites, we’d love to add them to the series! And if you’re not currently using Office 365 in your organization, maybe it’s time to get to know why many are running to Office 365. Check out our latest eBook below and our other Office 365 resources!

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